I’d like to tell you a few things about myself. First of all, I live a very busy, sometimes hectic life. I work full time, volunteer a variety of places, have a direct sales business on the side, have a husband and dog to take care of and have recently started this blogging adventure. Even with all of this, yes, I still look for things to do. One of my very favorite things to do is Event Planning! Any party, any theme, anywhere and I’ll be there with my Pinterest account ready! I get to dabble a little in event planning with my job and even with some of my volunteering opportunities, but one of these days (I’ve said this for a while now), I’m going to buckle down, quit my full-time job, take a leap of faith and just go for it! Rhonda’s Event Services will one day be more than a dream, it will be the greatest reality I could ever wish for! (Well at least professionally speaking.)
I live for the last minute details, themes, shopping and going the extra mile to get the “wow factor” at every party I throw. Of course though, with my busy schedule like it is right now, I tend to become a last minute event planner. It doesn’t matter if I start in January for a party in July, I will still be last minute finishing things up and getting ready. This, however, isn’t always a bad thing. I do some of my best planning and have had some of my greatest party moments at the very last minute. I have compiled some helpful hints to help those of you, who like me, wait until you have a month, a week, or even a day until party day is upon you!
While it might be slightly stressful for you and those around you, there is no reason that you can’t pull off an AWESOME party in a matter of hours, sometimes even minutes! The key is to act like you do it all the time…oh, and keep a stash of entertaining supplies somewhere close! Another key factor is to think of the quote “Don’t sweat the small stuff” and completely throw that nonsense out the door. With event planning, ALWAYS remembering the small stuff is genuinely what matters most. Most likely no one will remember what type of silverware you used, but they will remember that you found pictures of the birthday boy starting at newborn and every year until the big 50! The details matter, and yes, you can even worry about the details when you’re freaking out hours before your event. I’m here to show you how! Follow these simple steps to help you make your event awesome!
1. Pick a Theme
This is a must. It might seem cheesy, silly or even unnecessary, but it is the very best way to get started and stay focused. A theme can be anything from a traditional theme (luau, mardi gras, fiesta) to a particular color scheme theme or anything in between. I have done everything from a travel theme to a 50’s diner theme. I’ve even planned parties based on occupations, states, memories from someone’s life and song lyrics. A theme is a must and you have to remember to GO ALL OUT once you do pick a theme.
2. Have a “Go To” Party Shop
You need to have a party shop where you can find anything and everything, that is open convenient hours for you and that you can find an employee and make them your “person.” You will almost use and abuse this place by having them do a lot of your legwork for you. Make sure it is a place that does multiple things (i.e.—printing, balloons, inflatables, décor, costumes, etc.) If you don’t have one place that does all of this, then make sure you have a SHORT list of go-to places. The more business you do with/for them, the more likely they are to help you in a pinch. Bonus—if you have a shopping center that has multiple go-to places for you! That would be the case in my dream city I imagine.
3. Never Forget Your Basics
Always keep a list of basic needs for any event. Once you plan one, you will be able to plan 50. Most parties are similar in the fact that they follow a basic pattern (Food, Games, Decorations, Theme, Guest/s of Honor) You will always need tableware (serving and eating dishes, utensils, drink-ware, etc.) tables and chairs, food, decorations and people. Some things change or come and go, but your basics will never fail you.
4. Always Have A Back-up Plan
You can plan and plan and even be prepared, but inevitably one time, something will come up that will throw you for a loop. Even if your back up plan is always the same, you will at least have it ready. A good event planner cannot let people see that you didn’t have it all together. Fake it if you have to, but never let ‘em see you sweat.
5. Go With Your Gut
Always go with what you know if you’re running short on time. Trying to be the next Martha Stewart in the last few hours before a party IS NOT necessary at all. If you want Floating Lanterns for every guest to let go at your party and you haven’t found them with 1 day left til party time…go with balloons. It will look like you planned that from the beginning. Remember to “Let It Go” and just do what feels right. If you’re T-minus 6 hours and counting until your party and things aren’t working out the way you planned, then move on and use what is actually working out for you. A magician cancels on the morning of your Circus themed party? Find a friend who will dress up like a clown and act crazy. Grab a copy of Dumbo and show it on a giant screen, the side of a building or even on a regular TV inside of a giant fort. Improvising has provided some of my greatest party memories!
6. Last, please remember, attitude is everything!
Stay positive, keep calm and be committed. A party isn’t going to appear overnight, so giving 10% is not going to make anything successful. Even if you only have an hour to plan something, give it 100% in that hour and you will surely succeed.
Below is a full alphabet list of Kids party themes that can easily be pulled off in a last –minute amount of time. Simply type the theme into Pinterest and it will get you started and help to lead you in the right direction!
Kids Party Themes
- ABC’s (alphabet)
- Big Top-Circus
- Creatures Big & Small
- Dinosaur Dig
- Egg-cellent Cooking Party
- Farm Frenzy
- G if for Giraffe
- Horse Tales
- I Scream, You Scream, We All Scream for Ice Cream
- Jungle Safari
- Knights of “city you live in”
- Lots of Love (around Valentines Day)
- Mommy & Me Party
- Nature Exploration Party
- Original Works of Art (painting party)
- Prince/Princess for a day
- Queen of Hearts (Alice In Wonderland)
- Rainbow Magic
- Tractors, Trucks and Tanks
- Under The Sea
- Volcano Magic (science experiment themes)
- Wacky Wednesday (Dr. Seuss theme)
- X-rays for Everyone (Doctor/Nurse theme)
- Year In Review (birthday party)
- Zeal for Zoos (animal theme)
Adult Party Theme ABC’s
- Australian Outback
- Bubble Bonanza (foam party)
- Costume Party
- Demolition Party
- FOUR (Golf Theme)
- Game Night
- Hoedown Showdown
- Ice Cream Social
- Jungle Fever
- Kingpin (Bowling party)
- My Favorite Things Party
- New York Night
- Pool Party
- Queen of Hearts
- Renaissance Fair
- Star Wars
- Takes Two To Tango
- Up, Up & Away (party on a plane, jet, hot air balloon, etc.)
- Vegas Party
- White Tie Affair
- X Marks The Spot (Pirates, Treasure Hunt)
- Year In Review (birthday party)
- Zombie Bash